We’re always looking for qualified people to join our growing team. Start your career in property management today! Listed below are open positions with responsibilities and required qualifications.  Select Apply in the position description to complete an application and attach your CV and cover letter where indicated.

We look forward to hearing from you and thank you for considering Duka Property Management Inc. as your next employer. Accordingly, we promise to review your resume carefully.

Current Opportunities

Property Manager

We are looking for a driven and experienced Condominium Property Manager. The Condominium Manager reports to the Regional Manager and the Board of Directors. They manage, maintain and oversee the daily operation of the large Condominium Corporation ensuring effective and efficient management. The Condominium Property Manager is also responsible for monitoring maintenance and repairs of the building. They must be able to complete their daily duties while multi-tasking efficiently and juggling unexpected developments such as emergencies.

The successful candidate will have:

  • 5+ years of experience in the industry;
  • R.C.M. designation/General Licence
  • Strong computer skills;
  • Excellent administration skills
  • Excellent communication, interpersonal, leadership and organizational skills

The Condominium Manager has a wide array of duties and responsibilities which must be performed on a daily basis. In this role you will:

  • Obtain direction from the Regional Manager and report back as needed;
  • Oversee, establish, and renew contracts for the Condominium Corporation, as needed;
  • Contact appropriate contracted trade for repairs and maintenance, as needed;
  • Develop a good working rapport with owners and trades;
  • Ensure Condominium Corporation’s insurance policy is renewed in a timely manner;
  • Check emails, correspondence, faxes and answer or forward as required, and report to the Regional Manager, seeking instructions and feedback when necessary;
  • Communicate with the Board of Directors as needed;
  • Greet all clients, visitors, unit owners, residents, contractors and people that visit the Condominium Corporation and ensure the needs of each person are met;
  • Assist in recruiting, selecting and training new onsite staff;
  • Supervise onsite staff, evaluate performance and take corrective measures as needed;
  • Work in a professional manner with superintendents, cleaners, security officers and other onsite personnel;
  • Ensure onsite staff are trained as required by the Occupational Health and Safety Act  and other applicable employment legislation;
  • Ensure the Condominium Corporation property meets Occupational Health and Safety Act requirements for accident prevention;
  • Ensure complaints and concerns are recorded by the Site Administrator, as applicable;
  • Compose and process various documents, reports and correspondence to unit owners, residents/tenants, Board of Directors and Contractors/Service Providers as required;
  • Prepare Property Management Report and package for Board of Directors Meeting;
  • Ensure timely collection of Common Element Fees from unit owners;
  • Take the proper and timely action in collecting outstanding arrears and report/update Regional Manager about units in arrears;
  • Prepare documents such as correspondence, reports, drafts, memos and emails to all unit owners, etc. for the Site or Head Office Administrator to distribute.

Compensation Package will include:

  • Competitive Salary
  • Extended Health Care, Dental, Vision, ADD & Life Insurance

Application Process:
Applicants should submit a resume and cover letter outlining how they meet the specific requirements of the position. Duka welcomes diversity in the workplace and encourages applications from all qualified applicants. We are committed to accommodating applicants’ needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code throughout the selection process. Please contact our Human Resources department should you need accommodation.

Interviews will begin as early as suitable candidates are identified. We thank all applicants in advance for their interest; however, only those invited to an interview will be contacted.













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Site Administrator

The Site Administrator reports directly to the Condominium Manager and is responsible for providing friendly, courteous assistance to owners and trades of the corporation. The Site Administrator is required to work independently with the least amount of supervision. The Site Administrator is expected to develop a good working rapport with owners and trades. A diplomatic professional attitude must always be maintained when dealing with the public and owners of the Corporation.

The successful candidate will have 2+ years of experience in Condominium Property Management, post-secondary education, advanced computer skills and good written and verbal communication skills.

In this role you will:

    • Communicate and follow instructions from the Condominium Manager and report to him/her on a daily basis;
    • Check e-mails, correspondence, faxes and answer or forward as required and report to the Condominium Manager, seek instructions and feedback on a daily basis;
    • Answer and maintain a record of all phone calls and take detailed messages as needed;
    • Communicate with the Board of Directors as instructed by the Condominium Manager;
    • Greet all clients, visitors (including walk-ins), unit owners, residents/tenants, and contractors to ensure the needs of each person are met;
    • Oversee and work in a professional manner with superintendents, cleaners and security officers with the daily affairs of the condominium corporation;
    • Assist and record on log sheets all various complaints/concerns and needs of clients on a daily basis;
    • Resolve administrative problems and inquiries;
    • Prepare written responses to routine enquiries;
    • Monitor and maintain office supplies inventories (make orders to Suppliers as needed as per the Property Manager’s instructions);
    • Fax, scan and copy various documents as required;
    • Compose and process various documents, reports and correspondence to unit owners, residents/tenants, Board of Directors and Contractors as required;
    • Maintain soft and hard copies of all correspondence including memos, requests, notices, etc. and keep them filed in an organized manner;
    • Update and maintain databases such as: owners’ lists, contract summary, service agreements, site information, liens’ record, contracts, renewal and expiry lists on a daily / weekly basis / as required;
    • Book party room for residents as per policy, coordinate with the concierge and cleaning company;
    • Obtain quotations and specifications from contractors, coordinate all paperwork and create spreadsheets for comparisons, in preparation for Board meetings as per the Condominium Manager’s instructions;
    • Ensure preparation of AGM packages as per instructions of the Condominium Manager;
    • Perform periodic site inspections including checking the overall appearance, deficiencies, landscaping, fire equipment, utilities rooms, garbage rooms etc. as per the Condominium Manager’s instructions


    Application Process:
    Applicants should submit a resume and cover letter outlining how they meet the specific requirements of the position. Duka welcomes diversity in the workplace and encourages applications from all qualified applicants. We are committed to accommodating applicants’ needs in accordance with the Accessbility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code throughout the selection process. Please contact our Human Resources department should you need accommodation.

    Interviews will begin as early as suitable candidates are identified. We thank all applicants in advance for their interest; however, only those invited to an interview will be contacted.













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Head Office Administrator

The Head Office Administrator is responsible for several properties. The successful candidate will also keep property managers informed about all daily business and issues. Skilled in providing excellent customer service, the Head Office Administrator is the face of Duka Property Management to residents, owners and trades.

Our ideal candidate is:

  • A high school graduate (candidates with post-secondary education preferred)
  • Preferably currently enrolled in ACMO courses
  • Has one to two years of experience in an administrative role, preferably in property management or customer service in an office environment

In this role you will:

  • Report to the Office Manager on daily basis
  • Check e-mails, correspondence, faxes and respond within 24 hours
  • Answer calls, take detailed messages and record calls
  • Prepare all outgoing mail and ensure timely distribution
  • Receive all items delivered to the company’s address
  • Fax, scan and copy various documents as required
  • Compose and process various documents, reports and correspondence to unit owners, residents and tenants, board of directors and contractors
  • Maintain soft and hard copies of letters, correspondence, memos, requests, notices, and file them as per ACMO standards
  • Update and maintain databases, for example, owners’ lists, trades’ lists, service agreements, contract summaries, site information and liens’ lists
  • Update information on all trades, for example, insurance coverage and Workplace Safety and Insurance Board (WSIB) coverage
  • Ensure timely collection of common element fees arrears and outstanding charges and report to Office Manager
  • Assist the Office Manager with event planning
  • Prepare Annual General Meeting (AGM) packages as instructed by Property Managers
  • Handle trade access to units and utility rooms by supplying unit door keys, unit mail box keys, keys for common areas

Duka welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.













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